Placing a Litigation Hold in SharePoint is no Easy Task

The SharePoint content management and collaboration solution  has progressed to an impressive solution set in the latest offering. The SharePoint solution set offers unparalleled  capabilities for the creation, manipulation and management of huge amounts of data.

One requirement IT professionals and corporate attorney’s should keep in mind is how can they very quickly put a litigation hold in place on ALL (see list below) data within the SharePoint solution that could be responsive to a given eDiscovery request.

The newest SharePoint offering allows for huge amounts of data and metadata to be created, edited, moved, commented on and deleted by end-users. Data types like:

  1. Documents
  2. Pictures
  3. XML Documents
  4. Slides
  5. Wiki Pages
  6. Dashboards
  7. Events
  8. Issues
  9. Links
  10. Contacts
  11. Messages
  12. Discussions
  13. Workflow
  14. Blogs
  15. Blog comments
  16. Reports

to name just a few of the data types that could be part of the SharePoint system and could be responsive to a litigation hold. How would you ensure that you have found and secured all potentially responsive data within the SharePoint system?

This is an almost impossible task without the proper planning and tools. I predict plaintiff’s attorneys will quickly discover the inherent risk and liability SharePoint data presents to defendants litigation hold responsibilities.

Corporate legal departments should be contacting their IT departments first thing on Monday to determine their SharePoint litigation hold risk.

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